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The Office of Undergraduate Research is open, but our staff members are teleworking. We are available for student advising and meetings using Zoom, Google Hangouts, or by phone. Please continue to use our contact form to set up an appointment or email undergradresearch@mail.wvu.edu to contact our staff. We are here for you!

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How to Upload Your Presentation

All presentation uploads will proceed through eCampus and an affiliated cloud application called VoiceThread. All accepted presenters have been added to the eCampus course and can begin to upload their presentations. Chrome or Firefox are the recommended browsers for upload of presentations via VoiceThread in eCampus. For specific instructions, see details below.

Accessibility

In order to adhere to accessibility policies enforced by WVU, a person with a disability must be afforded the opportunity to acquire the same information, engage in the same interactions, and enjoy the same services as a person without a disability in an equally effective and equally integrated manner, with substantially equivalent ease of use. In order to uphold these standards:

  • All video recordings need to be have closed captioning enabled. VoiceThread offers machine-generated captioning. 
  • PowerPoint presentations should follow certain principals for ensuring accessibility standards are met. Please see the guidelines here:  https://webaim.org/techniques/powerpoint/ 
  • Word documents should also follow certain principles for ensuring accessibility standards are met. Please see the guidelines here:  https://webaim.org/techniques/word/
  • Presenters will be asked to upload complementing media so that all site visitors are provided the ability to obtain the same information as it pertains to the presentations.

Minimum Required Files for Categories

Every presenter is asked to submit the minimum requirements listed below depending on the assigned category. Additional complementing media files may be submitted.

If you have any questions about the requested media or need certain accommodations, please email undergradresearch@mail.wvu.edu


Oral Presentations

  • An audio/visual recording of presentation OR paper reading with closed captioning enabled. Presentations are limited to a maximum of 15 minutes.
  • A copy of your presentation. We recommend an  accessible PowerPoint presentation (PPT or PPTX)  OR essay if you intended to read aloud from a research paper (DOC or DOCX). 

Visual & Performing Arts Presentations

  • An audio/visual recording of performance/presentation with closed captioning enabled.  
    • Visual arts presenters should deliver an oral presentation on their research and process related to the works in the exhibition and beyond. The format should be a 15-minute presentation accompanied by slides of images (JPEG, GIF, PNG, or BMP) and textual descriptions of the images (DOC or DOCX). 
    • Performing arts presenters will have up to 15 minutes to perform and should use some of that time to discuss the process related to the performance. 
      • Musical Performance or Lecture Recital - full score highlighting the portion of the score to be performed (PDF), plus a video or audio recording of the work or portion of it as performed by the student(s). 
      • Original Music Performance (original composition or arrangement) - full score or significant portion if a work in progress (PDF), plus a video or audio of performance of the work or a portion of it as performed by the student(s). 

Poster Presentations

  • An audio/visual recording of presentation. Presentations are limited to a maximum of 5 minutes.
  • A copy of your poster (PDF, PPT, or PPTX). In-person poster sizes would have been limited to 46 inches in height by 36 inches in width. In the virtual realm, there are no limitations on poster size. Standard poster size and layout for your discipline is recommended.
  • A text-based outline of your poster (DOC or DOCX) in order to enhance accessibility. 
    • Include the same exact text that is in your poster (including title, authors, headings, and bodies of text) 

Recording Your Presentation

We strongly encourage presenters to combine audio and visual elements for the recording of their presentation to assist audience members during their viewing experience. For oral and poster presenters who cannot record simultaneous oral and video of themselves standing in front of their poster or PowerPoint to deliver their full presentation, the best method to combine audio and visual elements is to add audio to a poster or presentation within PowerPoint and export the presentation as a video file. This video file may be directly uploaded to VoiceThread or to YouTube to generate a URL. 

For Microsoft's instructions on how to record audio on your presentation within PowerPoint, please click here

For instructions from a Microsoft employee on how to export your PowerPoint to a video file, please click here

Stand-alone audio recordings can be considered if video capturing (via a laptop, camera, or smartphone) or software recording is not technically feasible. 

Recording Options

We understand presenters may be experiencing very different circumstances at this time. Please consider the recording options below and reach out at undergradresearch@mail.wvu.edu if you have any questions.

Presenters may use any device with the capacity to capture audio or visual input as long as it is compatible with a file format accepted by VoiceThread (compatible audio and video files). A few examples of methods presenters might want to use to record their presentations are listed below:
  • Record audio and video of yourself giving your presentation (in front of a poster, PowerPoint, or your artwork) and upload the video to VoiceThread. You may also upload to your video to YouTube, save it as an unlisted video, and submit the URL for this video to VoiceThread.
  • Record an audio of your presentation within PowerPoint if video capturing is difficult to access. Oral presenters can do this with slideshows or poster presenters can do this on a single slide if their poster was designed in PowerPoint. For step-by-step instructions on how to record audio on a PowerPoint presentation, visit Microsoft's website here.  Instructions on exporting to video files can be found here.
  • Record audio of yourself reading a paper if this convention applies to your field.
For even more models of existing presentation recordings, please visit our resources page here.

Presentation Examples

Uploading Your Presentation

All presenters have been added to a Learning Academy course in eCampus called " The 4th Annual Undergraduate Research Spring Symposium". This course contains a platform called VoiceThread, which enables presenters to upload all required presentation materials. To access this platform, presenters must use either Chrome or Firefox. Once presenters are in one of these two browsers, presenters can access VoiceThread by doing the following:

  1. Log into eCampus using your WVU credentials.
  2. Under My Courses, click on "The 4th Annual Undergraduate Research Spring Symposium". This course will appear in the "My Courses" field, below the 202001 semester, and within the "No Term Assigned" tab (you may need to expand the tab).
  3. In the sidebar at the upper left corner, click on and expand "The 4th Annual Undergraduate Research Spring Symposium" home page and then click on "VoiceThread".
  4. At the top of the page near the center, click on "Open in a new tab?"
  5. In the upper left corner, click on the three horizontal lines and select "Go to VT Home".
  6. On the left side, click on the two arrows to open the navigation.
  7. Find and click on your appropriate category from the list (see the symposium website or brochure for assigned category).
  8. In the upper right corner, click on "Add your own" next to the green plus sign and then "Create a New VoiceThread". 
  9. Under +Add Media or drop files here upload the Minimum Required Files as specified above for your specific category.
  10. Afterward and as specified below, enable "Closed Captioning" on files containing audio and "Adjust Viewing Privileges".
  11. Return after 12 P.M. on April 16th, 2020 and visit frequently during the weeks of April 16-30 to attend the Virtual Symposium and to respond to comments and questions posted on your VoiceThread.

Submitting a VoiceThread

The WVU eCampus website has a number of resources on VoiceThread, including an overview of the cloud application, tutorials on its use, and additional links for support. Each student presenter will be asked to create their own VoiceThread and each media file uploaded is regarded as its own slide. 

In order to familiarize yourself with the application, please visit the website here:  https://ecampusinfo.wvu.edu/faculty-resources/voicethread

Closed Captioning

All recorded presentations and performances submitted to VoiceThread are required to have closed captioning enabled. Once your recording is added to your VoiceThread, follow the steps below to enable this feature:
  1. Open your VoiceThread to view your recording.
  2. Click on the closed captioning logo (CC) in the upper right-hand corner of the display window.
  3. Click on the third option "Add Captions..."
  4. Change the machine captions language to English and click on the green "Order" button. Once the throbber (i.e., spinning wheel) appears, you can close the window and navigate to a new page.
  5. You will be emailed as soon as your request is processed and your recording with closed captioning can be viewed. There is an anticipated 4-day turnaround time.
  6. To edit your captions, re-enter your VoiceThread and again click on the closed captioning logo (CC) in the upper right-hand corner of the display window. The CC display window will pop up. Click on "Edit Captions" at the bottom of the window. 
  7. Edit and save your captions in the corresponding caption editor.

Adjust Viewing Privileges 

Once you have completed your VoiceThread, you need to adjust your viewing privileges. Please follow the instructions below so that we can add your presentation to the symposium website: 
  1. On your VoiceThread homepage, click the arrow that indicates you would like to share a link of your presentation.
  2. Click on the "Who has access" tab and change the publishing option to "Anyone can comment."

Attending the Symposium

Thank you! By this step, you have officially uploaded your presentation. Please return after 12 P.M. on April 16th, 2020 and visit frequently during the weeks of April 16-30 to the official Spring Symposium website. We appreciate your cooperation and willingness to participate in the virtual symposium during this time of remote learning.